Getting started with your MyTutor programme

We’d suggest looping in 2-3 teachers or staff to help with kickstarting the programme and ensure everything runs smoothly.

Top tips for creating a strong support team

• Make sure programme leaders have enough time to oversee their pupils’ learning.
• Create a working group that’s a mix of teachers, teaching assistants, pupil-premium-focused leads and admin staff, so you can call on them when you need. 
• Our current partner schools have found that delegating different parts of the programme can be really helpful, for example: 
  • Head of Department or Head of Year for running and overseeing
  • 2-3 subject teachers for information gathering and pupil engagement
  • Admin or data managers for completing pupil details and following up on attendance. 
• You can add additional team members at any point in your programme.

Once you’ve chosen your pupils, make sure to engage their parents or guardians to get their permission. Having them on board also increases the chance of your pupils completing the programme!

Top tips for selecting pupils

• Choose pupils who you know are likely to engage and attend lessons.
• Prioritise those who’d benefit most from the tuition – whether it’s a pupil needing an extra boost to hit their target, a pupil with a real passion for a particular subject or a pupil prepping for an exam resit. 

Use our time-saving resources – send out our pupil survey to better understand what they want to learn and achieve, or use our top tip guides to help you choose and engage pupils.

Top tips for engaging parents

• Share other schools' success videos with parents, to help bring to life their child's tuition programme
• Let parents know that tutoring is a proven grade and confidence booster, and not available to all pupils – so it's a great opportunity for their child
• Give a joint assembly to both pupils and parents about MyTutor.
• Use our template letters, permission slips and top tip guides to save time.

What you need to know about lessons:

• Based on what you’ve decided with your Education Partnership Manager when selecting your programme type, lessons can be given in small groups (3:1) or individually (1:1)
• They can run weekly or you can choose multiple lessons a week
• They’re 55 minutes long, can start between 8am-7pm and can occur every 15 minutes (with lessons starting on the hour)
• We have an automatic cover system so pupils aren’t left waiting in the rare moments when their tutor may become unexpectedly unavailable (e.g. due to illness) - this process can take up to 20 minutes.

Just a reminder that: 

• You’ll need to give one working day’s notice if you need to re-arrange a lesson
• You can select exception dates for when you wouldn’t like tuition to take place, for example during:
  • School holidays
  • Mock exams
  • Inset or away day

Top tips for sharing pupil details

• So that it doesn’t all fall on you – delegate different sections of the Pupil Details form to relevant teachers. 
• Your admin or data manager team member can be a great help here.
• The more information you share, the more personalised tutors can make their lessons.
• You can access your pupil details form on your Teacher Account, please log in here.
   

Reminder ⚠️

Any lessons not set up on time may be removed i.e. debited from your overall account.

Ideally, they’ll need the use of Safari if they’re using Apple products, and Google Chrome for any other brands. 

Check out our pupil top tips guide and IT tech manual to get you set up. We’d also suggest helping pupils log in before their lesson to check everything works.

For pupils learning at school

• Make sure your IT Lead completes the MyTutor Network Test they’ve been sent before lessons begin. They can make sure the connection is secure and it reduces the chance of technical problems.
• Check whether you can book a suitable computer suite for lessons, or if you can provide Chromebooks, laptops or other technology for pupils. 

For pupils learning at home

• Check with the pupil and their parents that their tech is set up properly to avoid missed or interrupted lessons.
• Consider providing Chromebooks or laptops for pupils to take home and do their MyTutor lessons.

Tried-and-tested top tips for boosting engagement

• Set up a competition or use incentives for pupils like free refreshments during lessons, vouchers or even prom tickets to get them to their first lessons and boost engagement throughout the programme.
• Run assemblies or drop-in information sessions to help really get pupils interested. 
• Use our resources when engaging with parents and pupils – we’ve created new documents and templates for onboarding pupils, sharing with parents and getting your tech set up.